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Create a Children's Service Activity

The first step is to create a children's activity. This is the step that defines the settings for your activity such as the age range of children attending and whether or not to print name tags and parent receipts.

Assumptions

In this sample, the assumption is that birth through 5th grade are in the same activity and you are using Check-in to record attendance, print name tags and print parent receipts for security. If a different ministry or different staff are responsible for the nursery area, you can certainly create separate activities for babies and school age children.

Additionally, the assumption in this sample is that children may attend anytime the activity is offered (i.e., any service schedule) and children do not need to be pre-registered.

For volunteers, the assumption is that each volunteer is assigned to a particular job and to a specific service schedule. Volunteers must have an assignment prior to attending the activity.

Tip! If you have not configured a children's ministry, see Adding Ministries for complete details on how to create a ministry and assign security access rights to the ministry.

Creating the activity

Let's create the Children's Service Activity.

To configure the activity:

1. Click Ministry > Activity/Room Setup > Activities. The Add/Edit Activity form appears.
2. If your children's ministry is not displayed at the top of the form, click Change ministry and select the appropriate ministry. This is a critical step as you cannot move activities from one ministry to another if you accidentally add your activity to the wrong ministry.
3. Type the Activity name for the Children's Service activity. What you type in this field displays on the children's name tags at Check-in. In this sample, anytime you see Children's Service substitute your branded kids service activity name.
4. Type the Age range for the activity. This age range should include all ages of students who attend this activity (regardless of school grade). For example, 0 to 12.
5. In the Check-in Settings box, do the following:
   • Select the Check-in enabled check box
   • Select the Print a name tag check box
   • Select the Print a receipt check box
   • Select Most Recent Attendance from the Auto assignments drop-down list
6. In the Assignment Attributes box, select Activity Schedule from the Vol/Staff assignments drop-down list.

   Your screen should look like this

   

7. Click Save and continue.

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